IT outsourcing: How to find the right outsourcing partner

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April 9, 2023

IT outsourcing: How to find the right outsourcing partner

IT Outsourcing

In today’s world, it is essential for companies of all sizes and industries to have strong information technology (IT) to remain competitive. To reduce their costs while improving the quality and efficiency of their IT processes, companies are increasingly considering competent IT outsourcing partners. However, finding and weighing them can be challenging, as there are many factors to consider.

In this article, we present some important steps to consider when selecting the right IT outsourcing partner.

What are the benefits of IT outsourcing?

Before we get into the steps to select the right IT service partner, let’s first highlight the advantages of Information Technology outsourcing.

  • Cost savings: IT outsourcing reduces your costs for IT infrastructure, personnel, maintenance, etc.
  • Flexibility: IT outsourcing partners offer flexibility in providing IT professionals and respond quickly to changes in requirements.
  • Productivity: The use of modern tools and technologies has a productivity-increasing effect on your company.
  • Access to expert knowledge: Information Technology outsourcing partners have extensive expertise and support you in optimizing your IT processes.
  • Focus on core business: IT outsourcing allows companies to concentrate their resources on their core competencies.

These are just the most important benefits. Learn more about the positive effects of IT outsourcing in our article: Advantages of IT outsourcing

What are the risks of IT outsourcing?

However, IT outsourcing can also bring quite a few risks that should not be ignored. Here are some of the most serious:

  • Cultural differences: different ways of working can lead to misunderstandings and misinterpretations, from which quality can suffer.
  • Legal framework: Countries outside the EU may have different ideas about data protection and IT security.
  • Lack of transparency: negligent handling of security practices and data handling can lead to significant damage.
  • Communication problems: Misunderstandings may arise due to possible language barriers.
  • Cybercrime: lack of security measures can increase the risks of cyberattacks.

Companies should therefore proceed carefully when selecting an IT service provider.

Criteria for selecting the right Information Technology outsourcing partner

When looking for an IT outsourcing service provider, there are several aspects that should be considered. Here are some of the most important ones:

  • Determine your requirements:
    Before looking for an Information Technology outsourcing company, clearly define your requirements. Look at and analyze the current situation of your IT resources, processes and projects. Evaluate your needs and define your specific requirements. A clear statement of your requirements will help you find the right IT partner company to meet your needs.
  • Verify the experience and expertise of the provider:
    An important factor in choosing the right IT outsourcing partner is their competence and expertise. Make sure the provider has a wide range of IT technologies and reliable structures.
  • Ensure compliance with DSGVO guidelines: Make sure that the IT service provider always works with non-disclosure agreements (NDAs). Compliance with data protection guidelines in accordance with DSGVO should be a matter of course.
  • Familiarize yourself with the terms of the contract: In a professional IT service provider, you have a reputable contractual partner. Without language comprehension difficulties, all contract terms should be fully understood and reviewed at your leisure before signing the contract.
  • Consider the geographical location and time zone: the IT service provider should be located in the same time zone if possible. Otherwise, there may be delays in communication and collaboration, which can impact workflow and efficiency.


If the potential outsourcing service provider meets these criteria, it is advisable to have a no-obligation get-to-know-you meeting to gather additional information about the way the company works, the contract structure and other general conditions.

It is crucial that your success and your interests are the focus. It is therefore of great importance that the future outsourcing partner shares the performance and value concepts of your company and adapts to your individual needs.


What are the advantages of IT outsourcing?

IT outsourcing offers numerous advantages, including cost savings, increased flexibility, increased productivity, access to expert knowledge and the opportunity to conserve internal resources and focus on their own core business.

What are the risks with IT outsourcing?

IT outsourcing can bring challenges such as cultural differences, language barriers or different work methods. There are also risks associated with different legal frameworks, a lack of transparency, communication problems and information and data security.

What criteria to consider when choosing an IT outsourcing partner?

When selecting an IT outsourcing partner, you should consider the provider’s experience and expertise, compliance with GDPR guidelines, the terms of the contract and the geographical location and time zone of the service provider.

How do I define the requirements for an IT outsourcing partner?

To define your requirements, analyze your current IT resources, processes and projects. Evaluate your needs and create a clear list of your specific requirements.

Why is the geographic location and time zone of an IT outsourcing partner important?

The geographic location and time zone of an IT outsourcing partner is important to avoid delays in communication and collaboration, which can have a positive impact on workflow and efficiency.