Cost of Vacancy Calculator

Cost of Vacancy:
Discover the hidden costs of an unfilled IT position!

What are the actual costs of unfilled IT positions?

Learn more about the Cost of Vacancy and which factors play a role in the cost calculation of your vacant IT positions.

With our Cost of Vacancy calculator, you can find out in seconds what your unfilled
IT position has cost you so far and what it may cost you in the future!

What does Cost of Vacancy mean?

The Cost of Vacancy describes the expenses or effects that arise when a position, in our example in IT, is not filled for an extended period of time.

So, this is a key performance indicator (KPI) that helps in accurately planning the budget for recruitment. Basically, the more important the vacant position is in the company, the higher the cost will be.

This KPI is calculated using the following formula:

Annual salary / ø working days per year x factor* x ø time-to-fill
= Cost of Vacancy

Cost of Vacancy Calculator for IT Jobs

To give you a quick overview of how much vacant IT positions cost, especially if they remain unfilled for a long time, we provide you with our Cost of Vacancy Calculator free of charge. Below you will find an explanation of the respective fields.


Explanation of the fields
Gross annual salary:

Annual salary of the IT position to be filled in gross.

Working days per year:

Average number of working days per year¹.

Importance factor:

Importance of the IT position to be calculated for business operations.

¹Usually these are:

4 days week = Ø 180 days

5 days week = Ø 250 days

6 days week = Ø 300 days

Info: We have given the average number of working days in each case. The working days vary depending on the federal state and the number of public holidays in the year. To make an exact calculation, you have the possibility to enter the number manually in the field.

1 Very low impact: There is only a very extremely low impact on the company's operations. Only very low costs are incurred.
1.5 Low impact: The unfilled IT position has a minor impact on the company's productivity and operations. Only minor replacement and training costs are incurred.
2 Medium Impact: The unfilled IT vacancy has moderate impact on productivity and business operations. There are high costs associated with lost productivity, onboarding, and training.
2.5 High Impact: The absence of the particular IT position has a high impact on the business. There are very high costs due to lost productivity, onboarding, and training.
3 Very high impact: The unfilled IT position has extensive and severe impact on business operations. Significant costs are incurred.


Average time in days it takes to successfully fill the IT position. Time-to-fill refers to the period from the first day of the IT vacancy to the first working day of the employee in the respective position. As a rule, it takes an average of 180 days in the DACH region until an IT position is filled. Since this can vary greatly depending on the region, position, etc., you have the option of entering a different variable if you have extensive data on filling vacancies in your company and would like to calculate only the time until the employment contract is signed.

What factors are considered in the Cost of Vacancy calculation for unfilled IT positions?

Here are some of the most important factors that influence the costing of IT vacancies.

The team

the absence of employees can have a negative impact on the team, as the remaining employees have to manage a higher workload, which can lead to overtime, stress and fluctuation.


unfilled IT positions can lower a company’s productivity because the workload remains the same, but there are fewer employees to handle it. As a result, potential innovations are also lost


Long-term unfilled IT positions can have a negative impact on service and product quality, as delays, misunderstandings and overload can occur.


The above-mentioned effects can also have a negative impact on a company’s turnover. Orders may have to be turned down or projects paused.


In IT departments that provide customer support, an unfilled
IT position can lead to longer response times and thus a deterioration of the
customer experience.

Cost of Vacancy is an important metric that helps organizations quantify and better understand the impact of unfilled IT positions and the importance of an effective recruiting strategy. By filling IT vacancies with qualified IT experts in a timely manner, companies can minimize the negative impact while strengthening their competitiveness.